Writing Standard Operating Procedures (SOPs) can be a tedious and a time consuming task. But with Scribe, you can now automate your SOP writing process and make it more efficient. Automating your SOPs with Scribe allows you to quickly create and update documents with minimal effort, saving you time and energy. In this blog post, we’ll cover the steps of how to automate your SOP writing with Scribe.
An SOP is a document containing step-by-step instructions to guide businesses and teams on how to perform a technical repetitive process within a business. If there’s one document that should be the go-to for how to get things done, it’s an SOP.
By implementing SOPs within your business, you promote positive change, produce reliable results, provide a structured team training and management, and improve business efficiency by eliminating questions that may slow down important business decisions.
The main types of SOPs are step-by-step, hierarchical, and flowcharts. Some business processes are better suited for certain types than others depending on their complexity. As an online business manager the most common type of SOP I use within my business and in my clients is the step-by-step process SOP.
A step-by-step SOP format breaks down a procedure into a numbered list and includes instructions for each number. In my experience this is more simple for teams who seek to have less complicated processes and want to promote business efficiency (without the headache).
If you’ve ever told yourself, ” I wish there was something to capture my mouse clicks as I’m doing my work.” Well this is EXACTLY what Scribe does.
Gone are the days where you have to write word for word your SOP, ON top of having to manually screenshot the images for the SOPs. Scribe helps you automate the documentation process by creating a step-by-step visual guide instantly as you do it.
Since I use the step-by-step SOP format within my business, Scribe’s platform goes perfect with how I capture my SOPs. By using this tool, I’ve been able to seamlessly capture how my work gets done across my business (automatically) and it has allowed me to analyze, optimize and standardize processes in a way my team loves.
And in the next few steps I’ll show you exactly how you can do this.
Before experiencing this automation greatness, you first need to sign up for a Scribe account. The setup takes less than 5 minutes. Once you’ve signed up and added the Scribe extension to your browser, you’re ready to start. You can sign up using this link here.
When writing SOPs, rule number one is to always have a template. Whether you choose to have your template in Google Docs, or in Scribe Pages, you need to start with a template.
I personally, use Scribe pages as for my SOP template. More on this here. Once you’ve created your template you’re ready to start capturing your process.
This is the most important part, the procedure of the actual SOP. Think about the steps you just wrote. You can choose to divide your recordings up by step or do one large step. Once you are done recording, stop the scribe recorder, and your steps will automagically upload your recent step-by-step process.
So to automate your SOP writing using Scribe make sure you create your SOP template first. Once you’ve done this, follow the below steps:
Step 1: Duplicate Your SOP Template
Step 2: Write out your SOP Details and Process (keep your steps brief)
Step 3: Record your Process Steps (make edits where needed)
Step 4: Add Your Process Steps to Your Scribe Page (or export to your Google Doc)
Interested in what this looks like? Check it out below. Yup, I created this using a Scribe! See how amazing it is?! The most important part her is that I didn’t have to go back and take multiple screenshots of my steps. Scribe has done this for me.
If you prefer to use Google Docs as your template the steps would be exact same except in your fourth step you would export the Scribe to your Google Docs document. Check out the gif below to see the example on how to export to Google Docs.
And voila! That’s it. That is how you automate your SOP writing using Scribe. Enjoy your new way of creating SOPs.
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I'm Qwantel Latay
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